If your organization is preparing to migrate to Microsoft GCC High, crafting the right RFP (Request for Proposal) is critical. A well-written RFP ensures you attract qualified providers, receive accurate proposals, and avoid hidden costs or delays.
Here’s what to include in your GCC High migration RFP—and how choosing the right GCC High migration services partner ensures a smooth, secure transition.
1. Project Overview
Start with a clear summary that includes:
Your organization’s industry and mission
Why GCC High is required (e.g., CUI, ITAR, DFARS, CMMC)
Current environment (e.g., Commercial Microsoft 365 tenant)
Desired go-live timeline
✅ This helps vendors quickly assess fit and prepare a relevant response.
2. Scope of Work
Break down the migration in detail:
User and mailbox migration
SharePoint and OneDrive data transfer
Microsoft Teams configuration
Azure Active Directory and identity migration
Compliance and security configuration
Licensing and tenant provisioning support
Change management and user training
✅ Specify whether post-migration support or managed services will be needed.
3. Compliance and Security Requirements
List your mandatory regulatory requirements:
NIST 800-171
DFARS 7012
ITAR / EAR compliance
CMMC Level 2 or 3
✅ Ensure providers demonstrate experience in these areas—not just technical skills.
4. Technical Environment Details
Include details such as:
Number of users and devices
Existing Microsoft 365 or hybrid environment
Third-party applications or integrations
Security and compliance tools in use
✅ The more context, the more accurate the migration strategy and pricing.
5. Vendor Qualifications
Request information about the vendor’s:
Experience with GCC High environments
Number of completed migrations
AOS-G or CSP partner status
References from similar industries or contracts
✅ Ask for case studies or success metrics tied to federal compliance.
6. Timeline and Milestones
Define your expectations:
Target completion date
Major milestones (e.g., pilot, testing, cutover)
Communication and reporting cadence
✅ This aligns your internal stakeholders with the provider’s delivery plan.
7. Budget and Pricing Structure
Clarify your preferred pricing format:
Fixed bid, time & materials, or phased payments
Licensing estimates
Any potential variable costs
✅ This helps you compare proposals apples-to-apples.
8. Evaluation Criteria
List how you’ll assess proposals:
Technical expertise
Regulatory compliance experience
Price and value
Client support and responsiveness
✅ This sets clear expectations for vendors and ensures transparency.